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Stakeholders are the people involved in a project or initiative. Adding stakeholders makes it clear who is responsible, who is contributing, and who should be kept informed.

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Stakeholder types

Each stakeholder is assigned a type that indicates their level of involvement:
TypePurpose
PrimaryMain point of contact, accountable for the entity
CollaboratorActively involved in the work
WatcherInformed but not actively participating

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Stakeholder details

Each stakeholder has:
  • Name and email (required)
  • Role — their job title or function (e.g., “IT Director”, “Project Sponsor”)
  • Department — which part of the organization they belong to
  • Stakeholder type — primary, collaborator, or watcher
  • Notification preference — whether they should receive updates
If the stakeholder’s email matches an organization member, their Kowalah profile is automatically linked, showing their avatar and account details.

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Adding stakeholders

1
Open a project or initiative
2
Navigate to the entity where you want to add a stakeholder.
3
Find the Stakeholders section
4
In the right sidebar (on the project overview) or the stakeholders area on the detail page.
5
Add a stakeholder
6
Provide their name, email, and choose the stakeholder type. Optionally add their role and department.
Stakeholders must be members of your organization. You cannot add external contacts who don’t have a Kowalah account in your organization.

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Where stakeholders appear

EntityLocation
ProjectsRight sidebar on the overview tab
InitiativesStakeholder section on the detail page
Each entity manages its own stakeholder list independently. Adding someone as a stakeholder on a project does not automatically add them to the project’s initiatives.

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Notifications

When adding a stakeholder, you can choose whether they should receive updates. This is useful for watchers who want to be informed about major changes without receiving every notification.

Projects

Add stakeholders to projects

Invite your team

Add members to your organization first