> ## Documentation Index
> Fetch the complete documentation index at: https://docs.kowalah.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite your team

> Add team members to your Kowalah organization and assign them the right roles.

Invite colleagues to your Kowalah organization so they can participate in projects, submit Expert Requests, and use the AI Chat.

<Note>
  You need the **admin** role to invite and manage team members. If you don't see the Members section in Settings, ask your organization admin.
</Note>

## Sending an invitation

<Steps>
  ### Go to Settings

  Click **Settings** in the sidebar.

  ### Select Members

  You'll see a list of current members and any pending invitations.

  ### Click "Invite member"

  Enter the person's **email address** and choose a **role**.

  ### Send

  They'll receive an email invitation with a link to join your organization. Once they accept, they'll appear in your members list.
</Steps>

## Choosing the right role

Kowalah has three roles. Each higher role includes everything the one below it can do.

| Role          | Best for                         | What they can do                                                                      |
| ------------- | -------------------------------- | ------------------------------------------------------------------------------------- |
| **Admin**     | Organization leads, IT directors | Everything, including managing billing, members, settings, and contracts              |
| **Core team** | Department heads, project leads  | Manage projects and deliverables, submit and approve Expert Requests, view reporting  |
| **Member**    | General employees                | Browse accelerators, use AI Chat, capture Opportunities, create Expert Request drafts |

### How to decide

* **Start most people as members.** They can browse, use AI Chat, and create draft requests.
* **Promote project leads to core team.** They need to manage projects, submit Expert Requests, and view reporting.
* **Keep admin small.** Only people who need to manage billing, team members, and organization settings.

<Tip>
  You can change someone's role at any time from the Members page. The change takes effect immediately.
</Tip>

## Managing your team

### Changing a role

On the Members page, find the person and use the role dropdown to select their new role. You can't change your own role.

### Pending invitations

Invitations that haven't been accepted yet appear separately with a "pending" badge. The invited person's assigned role is shown so you can verify it's correct before they join.

### Multiple organizations

If your colleagues belong to multiple Kowalah organizations, their role is independent in each one. Someone might be an admin in one organization and a member in another.

## What your team should do first

Once someone accepts their invitation, point them to:

1. **[Quick start](/get-started/quickstart)** — a 15-minute orientation
2. **[Projects](/platform/projects/overview)** — explore existing projects
3. **[AI Chat](/platform/ai-chat)** — start a conversation to get oriented

<CardGroup cols={2}>
  <Card title="Roles and permissions" icon="shield" href="/platform/organization/roles-and-permissions">
    Full reference for what each role can do
  </Card>

  <Card title="Quick start" icon="rocket" href="/get-started/quickstart">
    Share this with new team members
  </Card>
</CardGroup>